Re: Sponsoring participants to the Maemo Summit
 

I have just talked to the travel agent and we have agreed on the way to work, which is the same we used for the Danish Weekend.

- Some margins are pre-agreed with Valentín (our contact in the travel agency) so he can book the regular flights e.g. any flight under 200€ in Europe is ok, anything below 700€ in US is ok, etc.

- The people that get sponsoring approval receive the instructions to contact the travel agent and their request: flight dates, origin, full name, phone number and any other special consideration.

- Each sponsored participant is responsible of providing the information to the travel agent and answer any questions from them.

- If the flights agreed are within the price, Valentín book the flights and CCs the council representative (council@? anybody specific?).

- If they are more expensive, or there is no Sunday afternoon flight etc then he check with the council representative to see what to do.

- Valentín sends periodical expense reports to know how close are we from the sponsoring budget limits.

It's easier done than actually explained here.

So the first thing I need is the contact person to deal with Valentin,. to make the presentations and let you start the process.

Re: Sponsoring participants to the Maemo Summit
 

Hi Quim what do you mean by "there is no Sunday afternoon flight"? Can't we stay one more day to enjoy Amsterdam and leave Monday or Tuesday? It'll be even cheaper as it is farther away from the Week end.

Well, I'm sure we can.. but want to confirm.

Aniello

Re: Sponsoring participants to the Maemo Summit
 

From my reading it was "if there's no Sunday afternoon flight, explain that to the agent and they will see what they can do".

Re: Sponsoring participants to the Maemo Summit
 

Yep I think so..

And we also get a refund if, for some reason, we can't/won't buy thru the agent. Seems stupid question and indeed, they are, but want to avoid any confusion on this matter.

Also I NEED to flight with my girlfriend on the same plane, otherwise I'll be a dead man :)

Re: Sponsoring participants to the Maemo Summit
 

You can stay an extra month if you wish. :) The sponsorship covers fligts and 3 nights. Or 4 for those having no means to depart on Sunday afternoon /evening.

Re: Sponsoring participants to the Maemo Summit
 

1 month in Amsterdam? You really want Aniello to come back with rasta hair :D ?!

I really hope to be able to stay on sunday too, else I'll loose the whole day (I've checked flights and are all in the morning).

Re: Sponsoring participants to the Maemo Summit
 

:p

What about my hair?! :P

Re: Sponsoring participants to the Maemo Summit
 

At least you seem to still have most of it. :D

Re: Sponsoring participants to the Maemo Summit
 

I am young and strong :D

Re: Sponsoring participants to the Maemo Summit
 

You need to be there for the whole time, and you need to get the upper left corner room. Just so everyone knows where to find you.