Re: Maemo Summit accommodation
 

You are appreciated.

Re: Maemo Summit accommodation
 

*group hug with sitcom-style audience awwwing*

We love you, Jaffa.

Re: Maemo Summit accommodation
 

Pending some discussions with X-Fade about the web interface: http://talk.maemo.org/showthread.php...947#post315947

Re: Maemo Summit accommodation
 

...and I hadn't even seen the lovely comments to end the night on.

Now, I must go to bed (long day tomorow); I must not work on pretty UIs.

Re: Maemo Summit accommodation
 

I'm just a US resident not yet a citizen. Hopefully next year. ;) We still need a visa, just like last year in Berlin.

Re: Maemo Summit accommodation
 

Hi,

The easy way is this: if you're being sponsored accommodation, you share a room. If you don't want to share a room, pay for your own bed.

Re: Maemo Summit accommodation
 

The wiki page (http://wiki.maemo.org/Maemo_Summit_2009/Accommodation) was pointing to the Ibis Amsterdam West Hotel as the main one, however according to Quim's post (http://talk.maemo.org/showpost.php?p...5&postcount=16), it should in fact be the Ibis Amsterdam Centre Hotel. The wiki page has been changed accordingly (and I've just booked a room at the Centre Hotel too :)

Re: Maemo Summit accommodation
 

Or just claim back half the cost of a room or something similar I hope.

Re: Maemo Summit accommodation
 

So in the end, I'm still lost.. how does it work?
My sponsorship has been accepted and I know Quim booked the rooms from the 8th to the 11th.
I am landing on the 10th and staying a bit more in Amsterdam to enjoy it with my girlfriend.

This means I get the sponsorship up to the 11th and I shall provide for the two remaining nights or, as someone stated [can't remember who], we get paid 3 nights?

If the latter, I shall not accept the 3rd night (as it is definitely not Summit related) but I won't mind the 2nd (Sunday night).

Any ideas?

Re: Maemo Summit accommodation
 

According to the "Who needs a room" section:

What does that mean in the case I require a double room?

Re: Maemo Summit accommodation
 

It's not defined yet! There's a block booking of double rooms. There is a fixed sponsorship budget. There are travel arrangements in place.

Emails for accepted sponsors, informing them how to sort travel arrangements will start going out this evening (thanks to X-Fade for help here).

It's not defined yet how the block booked rooms will be allocated. I think, though this'll need confirming with Nokia, that we'll do:

• A separate email asking if you are willing to share a room and, if so, if you have a preference with someone else who has also been sponsored.
• First-come first served on the pre-arranged beds.
• If you don't get a block-booked bed, you can claim back to the value of that bed for the appropriate number of nights.

Remember: only two days left to apply for sponsorship if you want it!

Re: Maemo Summit accommodation
 

Covering the nights already booked for single participants sharing rooms is simple. Everything else is plain overhead. We can only pay expenses against an invoice.

I don't think we need to cover any night before Thursday and after Saturday except for extreme flight cases. This doesn't cover extra tourism days. Hotels are used to issue separate invoices for partners and other extras not covered by corporate travel policies, so you could use this resort if really needed.

Hopefully all this makes sense to you.

Re: Maemo Summit accommodation
 

Yeah well my fault there, I stuck that section in to try to get an idea of how many people were looking for rooms and of what sort (if people want to stay in a hostel then more can be sponsored, if everyone wants to stay on his/her own then fewer can, if some are happy to share then we're somewhere in between).

However, not many people have filled in the section yet, so it's probably pretty hard for the Council to make any sense of things.

And to make it worse I've added another section for people to say where they have actually booked.

I'd be tempted to send out an email to those people who have asked for sponsorship asking them to get on and submit their accommodation requirements.

My wife will be with me (as I'm coming back from Europe) so I need a double or a twin, but am more than happy to just receive half the cost of the room as that will be the same per capita cost as for the other sponsored members who are sharing a room.

Anyway, we'll just have to see how things work out I guess :)

Re: Maemo Summit accommodation
 

Indeed, let's just wait and see.. :)

Re: Maemo Summit accommodation
 

I am not sponsored and I am looking for roomies to save some hard-earned dough, so I added myself to the accomodations page.

I'm shooting for no more than about 60 EUR per night. Would it be possible to stay at the same hotel as the sponsored participants and still get the group rate even if not sponsored?

Alternatively, anyone willing to share some other place (park benches excluded ;-) ?

Re: Maemo Summit accommodation
 

Good question!

Tim

Re: Maemo Summit accommodation
 

The group rate is actually the general rate of a double room occupied by 2 sponsored participants, I believe.

Re: Maemo Summit accommodation
 

I assumed the group rate was discounted, my bad for not cross-checking.

Rest of question is still valid: any roomies?

Re: Maemo Summit accommodation
 

I'm game (not sponsored either).

Re: Maemo Summit accommodation
 

I think I will follow the tip a friend gave me: use CouchSurfing!
I planned on staying a couple of days past the summit and this sounds like a cool idea!

Re: Maemo Summit accommodation
 

Anyone staying at the Mövenpick near Centraal station? That's where I ended up getting accommodation at...believe it or not, was able to get a room there for just 15e more a night than it would have cost at Hotel Ibis near Centraal station!

I had corresponded with some of my Dutch friends who said that Hotel Ibis Amsterdam City West is nearest to the Summit, but in terms of transportation (not having to change buses) Hotel Ibis near Centraal station would be your best bet.

Re: Maemo Summit accommodation
 

so for someone not being sponsored by nokia, seeking accomodation where most other participants are staying, how to proceed?

it seems the ibis amsterdam center hotel might be where most of us will be staying. how can i find someone to share a room with?

Re: Maemo Summit accommodation
 

Some info: http://wiki.maemo.org/Maemo_Summit_2009/Accommodation

Re: Maemo Summit accommodation
 

thanks, i already read that page though. it seemed pretty straight forward for those that are sponsored participants - but for me not being one, can i still add my name to the list of people who want to share a room?

Re: Maemo Summit accommodation
 

It looks like we need to de-book many unused rooms from the group reservation. Does anybody have an idea about how many sponsored people are staying out of this group so we know how many rooms are actually empty?

Re: Maemo Summit accommodation
 

No idea. But, I was thinking of adding all of the "undeclared" sponsored attendees to the table in order that we can figure that out. I just didn't know when we should forgo people doing it on their own and start making some executive decisions like that.

Tim

Re: Maemo Summit accommodation
 

I'm staying at a measly hostel , which suffices for me. Didn't apply for sponsorship originally, as I thought there would be more worthy creatures than myself. Sorry to see so many unused rooms now. Process needs to be re-worked for next year.
(Alas, Iwill prefer a developer device to an expensive sponsored hotel :-)

Re: Maemo Summit accommodation
 

I'd say "we" should send out an email to all the sponsored attendees asking them to add their details to the page, that should then give some idea of who has already found somewhere, who needs somewhere, etc.

People can then choose whether they want a sharing room, or put themselves down as having found something else, looking, etc.

The responsibility should be on the attendee really rather than the Council/Quim/other people organising.

Re: Maemo Summit accommodation
 

Another question: it looks like I will be arriving a day earlier (I had hoped to attend the co-create session but will not be it turns out). Instead of rescheduling my flight again I want to pay for the extra night. Is it possible I could get the same room I'll get under sponsorship? If so, how?

Re: Maemo Summit accommodation
 

Everyone who is in a room alone in Ibis Central:

This is your last warning.

Re: Maemo Summit accommodation
 

Is anyone else who is sponsored going to be arriving on Friday and leaving on Monday? That was the only way that the Nokia travel agent could get me there. If there is somebody else on that schedule in the hotel, maybe we could share a room and see if Nokia would be willing to shift the reservation. It's three nights either way, but as things stand now my room will be empty on Thursday night while I'm in midair over the Atlantic....

Nate

Re: Maemo Summit accommodation
 

Next year we're going to need to coordinate this earlier and better.

Re: Maemo Summit accommodation
 

Anyone in Amsterdam on Wednesday (Oct 7) who can have a roommate? I need a bed!

Re: Maemo Summit accommodation
 

It's always a tough balance between starting early enough that things don't turn into a train wreck in the last few days before and starting late enough so people aren't having to plan too far ahead.

Re: Maemo Summit accommodation
 

Um, the first wiki page was created in February:

http://wiki.maemo.org/index.php?titl...09&oldid=10767

We did start planning early. It just took a long time for everyone to start contributing.

Tim