The furniture has been rented already and there is no maemo.org table. If you look at the plan of the building in the first post you will see plenty of lunch tables that will be available for anything out of lunch times.

Leaflet... at this point I think the work could be better invested in a http://maemo.org/intro the core community members are happy about. Tim's wiki page is a good starting point.

If you have completed a great piece of text by October 5 and a leaflet design exists then it's rather trivial to do the prints and include it in the registration pack. If there is no leaflet by the time, then there is no harm done anyway.